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12797 Administrative Assistant III

Our client in Artesia, New Mexico, Is seeking an Administrative Assistant III to conduct  
intermediate level administrative support and technical assistance for various departments under general supervision. 

ESSENTIAL JOB DUTIES/RESPONSIBILITIES:

Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.) 
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.) 
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed 
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis 
Performs various data entry assignments 
Coordinates various processes and maintains documents and records related to process (may include audits) 
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc. 
Provides administrative support as assigned and as needed 
May provide receptionist duties as needed 
May schedule travel arrangements 
May perform analysis and review of various assigned transactions 
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment 
May act as department document control coordinator 

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion 

EXPERIENCE: 
5+ years 

EDUCATIONAL LEVEL: 
A minimum of a High School degree or equivalent is required. 

REQUIRED SKILLS: 
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. 

PREFERRED SKILLS: 
Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location. 

WORK CONDITIONS: 
Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis. 

Job Category: Administrative
Job Location: Artesia NM

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