Our client in Dallas, Texas is seeking an experienced Accounts Receivable/Accounts Payable (A/R and A/P) Specialist to join their team. This position offers a unique opportunity to work alongside their current A/R and A/P professional, who will be retiring in the next year or so. The successful candidate will undergo extensive training to ensure a smooth transition and must meet the following qualifications:
Key Responsibilities:
- Collaborate closely with the current A/R and A/P Specialist to gain expertise in our accounting processes and software.
- Manage and oversee day-to-day Accounts Receivable tasks (top priority), ensuring accuracy and timeliness.
- Handle Accounts Payable processes, including invoice processing and vendor management.
- Maintain separation of two distinct companies while using proprietary software tailored for the construction industry.
- Match purchase orders with invoices and attach invoices to checks prior to mailing.
- Order Certificates of Insurance as required.
- Assist in processing accounts payable and receivable, including invoicing, record-keeping, and communication with vendors and customers.
- Sort, date stamp, and distribute all incoming mail and packages.
- Work within a construction-focused accounting environment, supporting the financial needs of the team.
Key Qualifications:
- Industry Experience: Minimum of 4-5 years of experience in the construction industry. Preference will be given to candidates who have worked with General Contractors or Service Contractors.
- Software Proficiency: Experience with Trimble/Viewpoint/ProContractor software is highly desirable. This software is complex, and familiarity with it will be a significant advantage.
- A/R and A/P Expertise: Strong background in Accounts Receivable (top priority) and Accounts Payable processes, with hands-on experience in day-to-day operations.
- Stable Work History: Proven track record of stability in employment, not short-term contract work.
- Technical Skills: Proficient in Microsoft Word and Excel and comfortable using standard office equipment and software.
- Strong understanding of accounts payable and receivable processes.
- Excellent communication and customer service skills.
- Outstanding organizational and multitasking abilities.
- High school diploma or equivalent is required.