Our client in Plano, Texas is seeking an HR Administrative Assistant.
This position will be responsible for supporting the Human Resources administrative responsibilities and improvement of human resources/office administration procedures and practices for all staff. This role reports to the HR Supervisor to receive day-to-day direction and tasks, but as a senior-level reporting up to the Supervisor and HR Management team is required to ensure proper escalations and challenges are shared. This person will apply the knowledge in a highly energized, fast-paced, and innovative environment. This is a progressive and collaborative environment; therefore, it is essential that not only the skillset, but the passion for the above is a fit.
Administrative Responsibilities
- Provide support to other HR members and company management any HR/Admin related tasks.
- Perform various office administrative and clerical tasks for Human Resource Department.
- Coordinate FedEx/UPS/USPS shipments and deliveries.
- Maintain and update any necessary Administrative and Human Resources related data.
- Distribute related information to all employees.
- Coordinate office operations to ensure efficiency and compliance with company policies.
- Organize and plan company events with the support of other HR members.
- Maintain and update employees benefit data and apply any changes to payroll and benefit in a timely manner.
- Prepare and submit any HR/Admin related documents/data to designated departments/organizations on time.
- First level of high and effective of customer service support for employee inquiries to include but not limited to benefits, and policy interpretation.
- Maximize productivity and employee morale lead by example.
- Live by and encourage all staff to maintain high ethical and moral standards.
- Plans, facilitates, and develops employee meetings and training programs.
- Follows up on effectiveness of training programs to review appropriateness of subject matter.
HR Responsibilities
- Prepare paperwork and schedules for smooth new hire onboarding process, coordinating with cross-functional departments to deliver an exceptional first day experience.
- Handle all administrative tasks for onboarding, new hire orientations.
- Provide a dedicated and effective HR advisory service to employees as first point of contact.
- Create HR communications, organizational charts, newsletters, companywide email communications
- Assist in administering benefits, open enrollment, and qualifying events.
- Ensure compliance with local and national regulations, application employment laws and update policies and procedures when necessary.
Requirements
- Bachelor’s degree in human resources or related field is a plus.
- 3-5 years of proven success working in an HR department
- Experienced in understanding and communicating company policies and procedures.
- administrative assistant experience
- Able to collect and maintain HR documents, trackers, and data in an efficient manner.
- Knowledgeable of HR employment laws and able to stay abreast of latest and ever-changing local, state, and federal laws and regulations.
- Experienced in administering benefits
- Experienced in assisting in training and guiding members on new policy and procedures.
- Able to suggest new procedures and policies for improving (kaizen) employee experience as well as the efficiency of HR department and company.
- Any HR Certifications, such as SHRM-CP/SHRM-SCP is a plus.