Skip to main content

13042 Office Administrator

Our client in Richardson, Texas is seeking a talented and versatile Executive Assistant/Office Administrator to join their team. This full-time, in-office position (Monday-Friday, 9 AM to 5 PM) plays a critical role in supporting the Controller, HR functions, and overall office operations. The ideal candidate will have a strong sense of urgency, proficiency in basic financial and HR tasks, and the ability to ensure accountability and efficiency across teams.  The role requires a proactive and adaptable individual who can manage a variety of responsibilities and ensure smooth office operations.

Responsibilities:

Office Administration and Executive Support:

  • Provide administrative support to the Controller, VP, and Director.
  • Oversee general office operations, ensuring an organized and efficient work environment.
  • Hold team members accountable for time management and productivity.
  • Assist managers who visit the office periodically and help with shipping and receiving tasks.

Accounting and Financial Support:

  • Perform accounts receivable (AR) tasks, including bill payment and reconciliation.
  • Handle financial accounting tasks using QuickBooks and Excel.
  • Manage utility accounts and ensure timely switchovers.

Human Resources:

  • Perform basic HR tasks, including onboarding new employees and maintaining HR policies.
  • Manage HR functions for a small business, ensuring compliance and efficiency.
  • Support office-wide initiatives to foster a productive and motivated team environment.

General Duties:

  • Provide support for part-time in-office staff and ensure their duties are aligned with operational needs.
  • Collaborate with other departments to ensure smooth workflows and timely communication.

Qualifications:

  • Proficiency in QuickBooks and Microsoft Excel.
  • Experience in accounts receivable, bill payment, and basic financial tasks.
  • Strong organizational skills and attention to detail.
  • Experience with HR processes, including onboarding and policy management, is a plus.
  • Sense of urgency and ability to work independently in a fast-paced environment.
  • Excellent communication and interpersonal skills.
Job Category: Administrative
Job Location: Richardson TX

Apply for this position

Allowed Type(s): .pdf, .doc, .docx