Our client in Richardson, Texas is seeking a talented and versatile Executive Assistant/Office Administrator to join their team. This full-time, in-office position (Monday-Friday, 9 AM to 5 PM) plays a critical role in supporting the Controller, HR functions, and overall office operations. The ideal candidate will have a strong sense of urgency, proficiency in basic financial and HR tasks, and the ability to ensure accountability and efficiency across teams. The role requires a proactive and adaptable individual who can manage a variety of responsibilities and ensure smooth office operations.
Responsibilities:
Office Administration and Executive Support:
- Provide administrative support to the Controller, VP, and Director.
- Oversee general office operations, ensuring an organized and efficient work environment.
- Hold team members accountable for time management and productivity.
- Assist managers who visit the office periodically and help with shipping and receiving tasks.
Accounting and Financial Support:
- Perform accounts receivable (AR) tasks, including bill payment and reconciliation.
- Handle financial accounting tasks using QuickBooks and Excel.
- Manage utility accounts and ensure timely switchovers.
Human Resources:
- Perform basic HR tasks, including onboarding new employees and maintaining HR policies.
- Manage HR functions for a small business, ensuring compliance and efficiency.
- Support office-wide initiatives to foster a productive and motivated team environment.
General Duties:
- Provide support for part-time in-office staff and ensure their duties are aligned with operational needs.
- Collaborate with other departments to ensure smooth workflows and timely communication.
Qualifications:
- Proficiency in QuickBooks and Microsoft Excel.
- Experience in accounts receivable, bill payment, and basic financial tasks.
- Strong organizational skills and attention to detail.
- Experience with HR processes, including onboarding and policy management, is a plus.
- Sense of urgency and ability to work independently in a fast-paced environment.
- Excellent communication and interpersonal skills.