Our client in Addison, Texas is seeking an Accounts Payable/Accounts Receivable Specialist (Construction Focus). The Accounts Payable/Accounts Receivable Specialist plays a key role in managing the financial transactions of the organization, with a particular focus on construction accounting. This includes processing accounts payable and receivable, maintaining accurate vendor and customer records, and ensuring timely payments and collections. This role requires a strong understanding of construction accounting principles, excellent organizational skills, and the ability to manage heavy data entry in a fast-paced environment.
Key Responsibilities
Accounts Payable:
- Process accounts payable invoices accurately and in a timely manner with a focus on high-volume data entry.
- Assemble, review, and verify invoices for proper documentation and entry.
- Reconcile monthly vendor statements and corporate credit card transactions.
- Obtain and verify vendor information (e.g., W-9s, COIs) and set up new vendors in the accounting system.
- Serve as the primary point of contact for vendors, managing inquiries, resolving discrepancies, and communicating payment statuses.
- Ensure compliance with Texas lien laws and waiver processing.
Accounts Receivable:
- Prepare, post, and distribute customer invoices, ensuring accuracy and timely delivery.
- Set up and maintain customer records, ensuring all billing details, payment methods, and contacts are up to date.
- Communicate with customers to obtain missing billing details and follow up on past-due accounts.
- Escalate collection efforts as needed to ensure timely payments.
General Accounting Support:
- Provide additional assistance to the accounting team as needed.
- Review incoming emails and attachments to capture necessary data for invoice processing.
Required Skills & Qualifications
- Experience:
- 5+ years of experience in construction accounting.
- Familiarity with Texas lien laws and waiver processing is a plus.
Technical Skills:
Proficiency in Microsoft Office Suite (Excel, Outlook, Word) is required.
Experience with Trimble, Viewpoint, ProContractor, GC Pay, Textura, Ariba, Net Vendor, or Vendor Café is preferred.
Soft Skills:
Excellent written and verbal communication skills.
Strong organization and the ability to multitask in a fast-paced, high-volume data entry environment.
Ability to work independently and collaboratively as part of a team.
Additional Considerations:
Bilingual skills are helpful but not required.
Work Environment & Compensation
- Hours: Monday–Friday, 8:00 AM–5:00 PM (non-negotiable).
- Workplace: Casual work environment.